Standardised Metadata Policy for information describing items in the repository
Grade: Metadata re-use permitted for not-for-profit purposes
Standardised Data Policy for full-text and other full data items
- Anyone may access the metadata free of charge.
- The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.
Grade: Commercial re-use of full data items permitted
Standardised Content Policy for types of document & data set held
- Access to some or all full items is controlled.
- Copies of full items generally can be:
- reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium
- for personal research or study, educational, not-for-profit, or commercial purposes without prior permission or charge.
- the authors, title and full bibliographic details are given
- a hyperlink and/or URL are given for the original metadata page
- the original copyright statement is given
- the original rights permission statement is given
- Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
- Some full items are individually tagged with different rights permissions and conditions.
- This repository is not the publisher; it is merely the online archive.
- Mention of the repository is appreciated but not mandatory.
Grade: Content policies defined
Standardised Submission Policy concerning depositors, quality & copyright
- This is an institutional or departmental repository.
- The repository is restricted to:
- Multimedia and audio-visual materials
- Other special item types
- Principal Languages: English
Grade: Submission policies defined
Standardised Preservation Policy
- Items may only be deposited by accredited members of the institution, or their delegated agents.
- The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam
- The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
- Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
- Any copyright violations are entirely the responsibility of the authors/depositors.
- If the repository receives proof of copyright violation, the relevant item will be removed immediately.
- For more information see webpage: http://datalib.ed.ac.uk/datashare/depositor-agreement.pdf
Grade: Preservation policies defined
- Items will be retained indefinitely.
- The repository will try to ensure continued readability and accessibility.
- Items will be migrated to new file formats where necessary.
- It may not be possible to guarantee the readability of some unusual file formats.
- The repository regularly backs up its files according to current best practice.
- The original bit stream is retained for all items, in addition to any upgraded formats.
- Items may be removed at the request of the author/copyright holder.
- Acceptable reasons for withdrawal include:
- Proven copyright violation or plagiarism
- Legal requirements and proven violations
- National Security
- Falsified research
- Withdrawn items are not deleted per se, but are removed from public view.
- Withdrawn items' identifiers/URLs are retained indefinitely.
- URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
- a link to a replacement version, where available
- a note explaining the reasons for withdrawal
- Errata and corrigenda lists may be included with the original record if required.
- If necessary, an updated version may be deposited.
- The earlier version may be withdrawn from public view.
- There will be links between earlier and later versions, with the most recent version clearly identified.
- Items are allocated a checksum to facilitate the detection of alterations.
- In the event of the repository being closed down, the database will be transferred to another appropriate archive.